Placeholders
One template, many recipients: PhrasePop asks for [[Name]], [[Date]] or your own fields as you insert.
Text snippets for Windows, macOS and Linux
Your texts.
One keystroke.
Open your snippets with a hotkey, pick an entry – and it lands right in the app you’re typing in.
- Free for personal use
- No account needed
- Encrypted locally
Interactive preview – give it a try
To customer@example.com Subject Your inquiry
Search…
Customers
- Customer greeting
- Appointment confirmation
- Callback
Internal
- Meeting link
- Signature
Three steps. No window switching.
For the replies, greetings, links and signatures you type every day.
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Press your hotkey
The popup appears at your mouse pointer – on top of the app you’re working in.
⇧ + ^ Example, freely configurable
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Pick a snippet
By number, with the arrow keys or with a click. Search filters as you type.
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Keep writing
The text appears in the active window. Placeholders like
[[Name]]are filled in quickly beforehand.
Small, fast – and well organized
PhrasePop stays in the background until you need it. Then everything is right at hand.
Your own PhrasePops
Your most-used texts on their own hotkey or abbreviation – no popup needed. (Keys are examples.)
Categories
Sort snippets by topic, give them colors and hide whatever you don’t need right now.
Personal cloud sync
Optional: your snippets on all your devices – end-to-end encrypted with your own sync password.
Local first. Sync when you need it.
Clear boundaries instead of fine print.
- On your device
- Personal snippets are stored encrypted on your computer. No account, no internet connection required.
- Personal cloud sync
- Opt-in. Encryption happens on your device, with a sync password only you know – all we see is unreadable data.
- Company snippets
- Maintained centrally on our server and not end-to-end encrypted – so your company can edit them.
For you – and for your team
Personal
Free
- Popup, placeholders, categories and your own PhrasePops
- Encrypted locally, works offline
- Export and import for backups
- Optional: an account for cloud sync
For companies
On request
- Maintain shared snippets centrally in the company area
- Company-wide or per department
- Members, roles and invitations
- Delivery to the desktop app is coming in one of the next versions
Download PhrasePop
Free for personal use. Works locally without an account.
Version 0.4.0 released Oct 10, 2026 What’s new?
Setup
Do it once – after that, the hotkey is all you need.
Windows64-bit
- Download and run the installer – or use the portable EXE.
- Open PhrasePop and set your hotkey in the settings.
- Create a snippet, click into a text field in another app and press the hotkey.
macOSApple Silicon
- Open the DMG and drag PhrasePop into the Applications folder.
- Launch the app once. If it’s blocked: System Settings → Privacy & Security → Open Anyway. PhrasePop is currently signed without an Apple developer certificate.
- Allow PhrasePop under Privacy & Security → Accessibility – otherwise the app can’t paste into other apps.
PhrasePop runs in the menu bar, without a Dock icon. After an update, macOS may ask for the permissions again; in that case, remove the old entry and add it again.
Linux64-bit · GNOME/Wayland
- Extract the archive and open a terminal in the extracted folder.
- Run the included script with the path to the program file:
./linux-setup.sh /full/path/to/phrasepopThe path is an example and must point to your extracted file. - Log out and back in once. The default is Ctrl + Alt + Space; you can change it in the GNOME keyboard settings.
The script sets up wl-clipboard, ydotool and the GNOME hotkey – needed under Wayland to paste into other windows. The key for local encryption is stored in the GNOME keyring.
Frequently asked questions
Do I need an account?
No. Your personal snippets work without an account and offline. You only need an account for the optional cloud sync between your devices and for the company area.
How much does PhrasePop cost?
Personal use is free. We unlock the company area with shared snippets, departments and members on request – write to us at kontakt@phrasepop.app.
Which systems are supported?
Windows (64-bit), macOS on Macs with Apple Silicon (M1 or later) and Linux (64-bit). There is currently no download for Intel Macs. The Linux setup covers GNOME on Wayland.
How do placeholders work?
For example, write [[Name]] into a snippet. When inserting, PhrasePop briefly asks for the value – the template stays the same, and the greeting still fits.
What is encrypted – and what gets synced?
Your snippets are stored encrypted on your device (Windows: DPAPI, macOS/Linux: AES-256-GCM with the system keychain). If you turn on cloud sync, snippets, your own PhrasePops, categories and placeholders are encrypted with your own sync password before uploading – the server only sees unreadable data. Device settings and statistics stay local.
How do personal texts differ from company snippets?
Personal snippets belong to you alone. Company snippets are maintained centrally on the server by your company; they are not end-to-end encrypted, so the people in charge can edit them. Delivery of company snippets to the desktop app is coming in one of the next versions.
Why does macOS ask for permissions?
To paste text into other apps, PhrasePop needs the Accessibility permission. Because the app is currently signed without an Apple developer certificate, macOS may block it on first launch. The steps are in the setup section below.
Still have a question? Write to us: kontakt@phrasepop.app